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Food Business Tools

Tools to help your food business succeed

We understand that running a food business involves more than just great ingredients – it requires precise cost management and pricing strategies to maximise profitability. That’s why we’ve created a set of easy-to-use calculators designed specifically for restaurants, takeaways, cafes, and other food businesses.

Our profit and cost calculators help you quickly determine menu prices, food costs, and gross profit margins, taking VAT into account. Whether you’re pricing a new dish, calculating the cost of your menu, or checking profitability, these tools provide instant, accurate insights to help you make informed decisions.

Simply enter the relevant figures, and the calculators will do the rest – saving you time and ensuring your business stays on top of its finances.

Meal Deal Calculator

VAT Rate:

Calculations

  • Meal Price (inc. VAT): £0.00
  • Meal Price (ex. VAT): £0.00
  • Gross Profit (ex. VAT): £0.00
  • VAT (total): £0.00

Menu Price Calculator

VAT Rate:

Calculations

  • Menu Price (inc. VAT): £0.00
  • Menu Price (ex. VAT): £0.00
  • Gross Profit (ex. VAT): £0.00
  • VAT (total): £0.00

Cost Price Calculator

VAT Rate:

Calculations

  • Menu Price (ex. VAT): £0.00
  • Gross Profit (ex. VAT): £0.00
  • Cost Price (ex. VAT): £0.00

Calculations

  • Menu Price (ex. VAT): £0.00
  • Gross Profit (ex. VAT): £0.00
  • Gross Profit (%): 0.00%

Our Food Business Calculators

1. Meal Deal Calculator

When offering meal deals (e.g., a main dish, side, and drink), it’s essential to price them correctly while maintaining your desired profit margin. This calculator helps you determine the right selling price based on costs and target margins.

How It Works:

  1. Enter the cost of each item – The cost per portion for the main dish, side, and drink.
  2. Enter the required profit margin (%) – The percentage of profit you want to make.
  3. Select the VAT rate – Choose between 0% or 20%.
  4. Get instant results – The tool calculates:
    • Total meal price including VAT
    • Total meal price excluding VAT
    • Gross profit (excluding VAT)
    • Total VAT amount

Use this calculator to price your meal deals competitively while ensuring they remain profitable.

2. Gross Profit from Cost to Menu

If you know how much a dish costs to make but need to determine the right selling price, this calculator helps you set a menu price based on your desired profit margin.

How It Works:

  1. Enter the cost per portion (excluding VAT) – The cost of ingredients per serving.
  2. Enter the profit margin (%) – The percentage of profit you aim to achieve.
  3. Select the VAT rate – Choose between 0% or 20%.
  4. Get instant results – The tool calculates:
    • Menu price including VAT
    • Menu price excluding VAT
    • Gross profit (excluding VAT)
    • Total VAT amount

Use this calculator to ensure your dishes are priced correctly while maintaining your target margins.

3. Menu Cost Calculator

This calculator works in reverse – if you already have a set menu price, it helps you determine the maximum cost per portion while maintaining your desired profit margin.

How It Works:

  1. Enter the menu price (including VAT) – The price customers pay.
  2. Enter the required profit margin (%) – The percentage of profit you want.
  3. Select the VAT rate – Choose between 0% or 20%.
  4. Get instant results – The tool calculates:
    • Menu price excluding VAT
    • Gross profit (excluding VAT)
    • Maximum cost price per portion

Use this calculator to control costs and ensure your pricing remains sustainable.

4. Gross Profit from Menu & Cost

This tool helps you evaluate the profitability of menu items based on their cost price and selling price.

How It Works:

  1. Enter the menu price (including VAT) – The price listed on your menu.
  2. Enter the cost price (excluding VAT) – The actual cost of ingredients per portion.
  3. Select the VAT rate – Choose between 0% or 20%.
  4. Get instant results – The tool calculates:
    • Menu price excluding VAT
    • Gross profit (excluding VAT)
    • Gross profit percentage

Use this calculator to assess your profit margins and make adjustments if needed.

Disclaimer: These calculators are free tools designed to help food
businesses estimate costs, menu pricing, and profitability. While we
strive for accuracy, we are not responsible for any incorrect figures or
decisions based on these calculations. If you have any questions, please
contact us via our Contact Us page.

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